Outlook For Mac Out Of Office

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• Rules Outlook Mac
• Outlook 365 For Mac Out Of Office
• Office Reply Outlook

Outlook for Mac works with Microsoft Exchange, Microsoft 365, Outlook.com (including Hotmail and MSN), Gmail, Yahoo Mail, and iCloud Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people. The Out of Office Assistant works with the server that is running Microsoft Exchange Server to automatically reply to email messages while you are out of the office. Because the Exchange server sends the messages (not Outlook), Outlook does not need to be open for the reply messages to be sent.

Office for Mac that comes with a Microsoft 365 subscription is updated on a regular basis to provide new features, security updates, and non-security updates. The following information is primarily intended for IT professionals who are deploying Office for Mac to the users in their organizations.

Note

• Starting with Version 16.21, Microsoft Teams will be installed by default for new installations if you're using the Office suite install package. For more information, see Microsoft Teams installations on a Mac.
• For security reason, Microsoft has deprecated the use of SHA-1. Learn more
• Starting with the 16.17 release in September 2018, this information also applies to Office 2019 for Mac, which is a version of Office for Mac that’s available as a one-time purchase from a retail store or through a volume licensing agreement.
• The update history information for version 16.16 and earlier also applies to Office 2016 for Mac, which is also a version of Office for Mac that’s available as a one-time purchase. Older versions up to and including 16.16 can be activated with an Office 2016 for Mac volume license. You can’t activate version 16.17 or later with an Office 2016 for Mac volume license. For information about Office 2016 for Mac releases from September onward, see Release notes for Office 2016 for Mac
• For information about the features, security updates, and non-security updates that are included in a given release of Office for Mac, see Release notes for Office for Mac.
• If you want early access to new releases, join the Office Insider program.

Most current packages for Office for Mac

The following table lists the most current packages for the Office suite and for the individual applications. The Office suite includes all the individual applications, such as Word, PowerPoint, and Excel. All packages are 64-bit only. The build date is listed in parentheses, in a YYMMDD format, after the version number. The install package is used if you don't have the application already installed, while the update package is used to update an existing installation.

To view release notes, see Release notes.

October 13, 2020

Version 16.42 (20101102)

Release history for Office for Mac

The following table provides release history information and download links for Office for Mac. The table is ordered by release date, with the most recent release date listed first. The build date is listed in parentheses, in a YYMMDD format, after the version number. All releases after August 22, 2016 are 64-bit only. All releases prior to August 22, 2016 are 32-bit only.

Note

Download links are only provided for the most recent releases.

Last Updated: October 2019

Applicability: Office 365 / 2019, 2016, 2013. Windows and macOS.

Here’s a question we got from Dorothy:

Hello! i work as a travel agent and my availability is of utmost important to my customers. Every now and then, i am away from office due to vacations, and i would like to ensure my customers are aware of that and stuff doesn’t fall through the cracks. In the past, I used to work for a company, and i remember that there was a trick to set an out of the office auto-responder there. I now work from home and use Outlook.com and Gmail on Microsoft Outlook 2019, is there a way to setup an out of the office rule to notify others that i am away?

Thanks for your good question and good luck with your new business.

You can easily define auto reply texts when out of the office using Rules. In this tutorial we’ll explain how to do that in Windows and then in the macOS. Readers can put this in practice in order to have Outlook reply automatically in case they are away for vacation, or any other leave of absence.

For completeness we have added a short section on how to use Outlook on Exchange to send OOTO replies.

Setting Auto replies on Windows

Using Rules

If you are using Gmail or Hotmail/Outlook.com on Outlook, you’ll need to use Rules to setup your autoresponder.

Please proceed as following:

• Open Outlook.
• First off, define an Outlook message template that will be sent when absent. This post has all information you need to setup your template.
• Next, in the Email tab, hit on the Rules button.
• Select Manage Rules and Alerts.
• The Rules Wizard will open up.
• Hit the New Rule… button
• Then select Apply rules on emails i receive.

• Hit Next.
• Specify is you would like to have this out of the office rule apply to specific emails.
• Hit Next if you want the rule to apply to all incoming messages.
• Now check the Reply using a specific template rule.
• In the lower pane hit the specific template link.

• Browse your computer for the email template you defined in the first step of this tutorial.
• Note: The templates are saved as oft files.

• Once found your template, highlight it and hit Open.
• Hit Next.
• Define any exceptions to your rule as needed.
• Hit Next.
• Provide your rule a meaningful name, as shown below

• When done, hit Finish.

Deactivating rules

Note: Please remember that you’ll need to deactivate your rules when back from your vacations or leave of absence; otherwise your automatic emails will continue to be sent.

If you want to disable your replies, proceed as following:

• Open Outlook
• Hit Rules
• Hit Manage Rules and Alerts
• Uncheck any rules that you would like to deactivate.

• When done, hit Apply.

Using Exchange

If your company is using an Exchange Server, then the configuration process is very simple:

• Open Outlook.
• Hit File.
• Now hit the Automatic Replies button (note that you’ll need to be connected to Exchange to set those up).
• Now define your auto reply for senders inside an outside your organization.
• Hit OK when done.

Out of the office replies on MAC

If you are on macOS then the process is fairly simple, here are the steps:

1. Open Outlook for macOS
2. From the upper bar, navigate to Tools and ten choose Rules.
3. The Rules dialog will open up.
4. If you are using Gmail or Outlook.com/Hotmail, highlight IMAP in your left hand side.
5. Hit on the + sign at the bottom of the dialog.
6. Define your Rule name:

1. In the Do the Following section select Reply and then hit the Reply Text… button.
2. Now go ahead and define your out of the office reply text as shown below

1. When done, hit OK.
2. Check the “Do not Apply” and “Enabled” boxes and hit OK. Once back from your vacation remember to uncheck the Enabled button to deactivate the rule.
3. You’ll rules dialog will look as following. Every incoming email will be automatically responded by Outlook.

More readers questions

Multiple auto replies for one mailbox

We were asked whether you are able to set different automatic responders according to who sent the message. That’s possible,as the Outlook Rules Wizrd allows you to condition your email messages by several parameters:

• by people,
• whether you are in the TO or CC,
• whether you are the sole recipient
• Whether specific words show up in the subject or body
• By email importance

In order to use multiple replies, all you need to do is build different rules and then assign different Outlook reply templates to each.

How do i know if my auto replies were sent?

Good question, you’ll see your replies showing up as entries in your Outlook sent items folder

Rules Outlook Mac

Does it work when my PC is off?

Outlook 365 For Mac Out Of Office

This is a very important question – the answer is that the rules you are defining in Outlook are client only, meaning that they will run only when Outlook is running. This is not the case if you are using autoreplies on Outlook on Exchange.

Can i setup an Auto-Forward instead?

When on PTO / vacation/ holidays or while travelling, you might choose to automatically forward your emails to other people so they are able to respond. You can use the Rules Wizard to define a specific rule to handle that.

Can i add a picture to my auto reply message?

On Windows, you are able to add rich text information to your replies, be it links, pictures and even animated gifs. You can also add your signature to all outgoing emails.

Office Reply Outlook

In case of any additional questions, feel free to let us know. Hope it Helps!